Catering Services

Sodexo at Mississippi College is committed to making your event a success. Our team of catering professionals is available to assist you with planning every aspect of your event. Our culinary team has designed a variety of menus to fit a wide range of tastes and budgets, including regional ingredients, university favorites and specialty items. Our goal is to provide you with the freshest selections of food items, beautifully displayed, served professionally by our highly trained staff as we strive to exceed the expectations of every single guest. This brochure will guide you through the planning process for a catered event.We look forward to the opportunity to work with you!

Room Reservations. To book the room for your event, please contact the Mississippi College Campus Coordinator at (601) 925-7604.  The Campus Coordinator will also handle the Physical Set-Up for your event. It is your responsibility to arrange for tables, chairs, audio/visual equipment, registration tables, etc.

Food and Beverage Selection. Contact us at (601) 925-3995 to schedule catering and select a menu. Please give us 5 business days advance notice for catered events to insure that your selections are available. If a 5 day advance notice cannot be met,ask your catering specialist about the Pop Up Menu options. A late charge of 15%of the total bill or $25, whichever is greater, will be applied to the final bill.

Attendance Guarantee. In order for the proper amount of food to be available and the proper number of servers  to attend to your event, we must obtain a guaranteed guest count 3 business days prior to your event. After that date, the count may be increased up to 48 hours in advance, but may not be decreased. You are responsible for the guaranteed number or actual number served, whichever is greater. We will be prepared to serve 5% more than your guarantee. If a count is not turned in, the most current estimated count will become the guarantee.

Monday: count is due previous Wednesday

Tuesday: Count is due previous Thursday

Wednesday: Count is due previous Friday

Thursday: Count is due previous Monday

Friday: Count is due previous Tuesday

Saturday: Count is due previous Wednesday

Service Time: It is our desire to serve your group promptly at the time you select. If your group starts the event more than 30 minutes later than scheduled, there may be a charge based on the number of food service personnel involved.

Payment: We accept payment by either Mississippi College account number, check or credit card. For all non-University sponsored events full payment is expected prior to the event.  All non-University events are subject to applicable taxes and service charge.

Menu Tasting: We will schedule a sample tasting upon confirmation of the clients’ intent to hold their event with us. The scheduled event must be expecting a minimum of 200 guests. Specific (non standard) menu items may be sampled to assist you in making menu decisions at a tasting. Tasting requests require at least one months notice (when possible) and must be scheduled around the executive chef’s schedule. A maximum of three guests may attend the menu tasting; Limitations to the number of menu items to be tasted will apply.

Linens: A variety of linen colors are available if desired. Special arrangements for these colors need to be made with our office a minimum of fourteen working days in advance. Our charges include the linens for all dining service tables. Additional linen charges may be added for seating arrangements of less than eight persons per table. Additional linen can be furnished for special set-ups, registration tables, etc. at an additional charge. Due to the limited quantities of skirting available, we may not always be able to accommodate these requests.

Sustainable Catering: All catered functions, coffee breaks, buffets, and receptions include our high quality disposable products. China may be used upon request. For all events outside of BC Rogers, a china fee of $.75 per guest for breaks and receptions will apply. A china fee of $1.75 per guest will apply for breakfast, lunch, or dinner buffets outside of BC Rogers.

Set up and Delivery Fee: A set-up and Delivery fee will apply for any event outside of BC Rogers. For on-campus events a fee of $20 will apply. Off-campus delivery fees will be based on event location and magnitude.

Attendants Fee Cake Server: A member of our catering team may be provided to cut and serve cake for an additional charge of $50.00 per server. Carver: For certain buffet services, a member of our catering team may be provided to carve for an additional charge of $50.00 per carver, for a two hour period. Additional charges will apply after the allotted time expires.

Pricing: Prices are subject to change without notice. The Mississippi Sales tax of 7%is added to all non-university sponsored functions. All outside organizations who book with Sodexo Catering will be billed a 6% Service Charge. This service charge will include set up labor, service labor, and china.

Liability: Due to Board of Health regulations and the nature of catering services, any food not consumed may not be removed from the serving location and remains the property of Campus Dining Services. All deliveries are for immediate consumption and we assume no responsibility for handling.

Cancellations: In the event your catered function is canceled, please notify us as soon as possible. We require at least 72 hours notice or there will be a charge based on expenses incurred on your behalf.